Find the answer to all of your questions about being a certified nonprofit through Our Promise: California State Employees Giving at Work.
How do I become a certified nonprofit under the Our Promise campaign?
Nonprofits apply on an annual basis in January for the Our Promise campaign held each Fall. They can find more information here on how to get started or sign upto receive a notification on when the application process will become available.
All certified nonprofits must be valid 501(c)(3) nonprofit organizations and be in good standing with the Registry of Charitable Trusts to operate or to solicit for charitable purposes in California.
Do I have to apply for certification every year?
Yes, you do. Since every nonprofit needs to renew their registration with the Department of Justice every year, we also need to re-certify every nonprofit annually to confirm they are still in Current status with the DOJ.
I see my nonprofit listed on your website. Does that mean I’m already approved for this year?
No. The list of nonprofits currently posted is from the participants in last year’s campaign. Every nonprofit still needs to apply to be certified for the 2021 campaign, and the list of approved nonprofits will be posted in July 2021.
How often do nonprofits get paid out?
United Way makes payments to nonprofits donated to on a quarterly basis (January, April, July, October). We encourage all of our nonprofits to sign upfor EFT in order to be paid out monthly. See below for the nonprofit payout schedule. Please note: the 13.5% administrative fee for all donations is taken out of the first nonprofit payout of the calendar year.
Payouts to nonprofits are based on the amount collected from employees. Our Promise issues payouts to nonprofits designated by donors, monthly, quarterly and annually.
Nonprofits signed up for EFT receive payments monthly (based on pledge collections), regardless of the amount. If you are not signed up for EFT, download your form here and follow the instructions to sign up.
Nonprofits that are not signed up for EFT are paid quarterly (if their payout is for a total of $25 or more).
Nonprofits that have a payout that is $25 or less are paid annually at the end of the campaign.
The payment schedule for 2020 is as follows, please allow 30-45 days to receive payments:
Pledge Payment Collected Payment to Agency Payment Type
01.01.21 – 01.31.21
02.01.21 – 02.28.21 By 04.15.21 Monthly
03.01.21– 03.31.21 By 05.15.21 Quarterly
04.01.21 – 04.30.21
05.01.21 – 05.31.21 By 07.15.21 Monthly
06.01.21 – 06.30.21 By 08.15.21 Quarterly
07.01.21 – 07.31.21
08.01.21 – 08.31.21 By 10.15.21 Monthly
09.01.21 – 09.30.20 By 11.15.21 Quarterly
10.01.21 – 10.31.21
11.01.21 – 11.30.21 By 01.15.21 Monthly
12.01.21 – 12.31.21 By 02.15.21 Quarterly / Annual
Are there any overhead fees?
The total combined administrative fees for the 2021 Our Promise initiative is 13.5% with an SCO processing fee of $.40 per transaction. Please note: the 13.5% administrative fee for all donations is taken out of the first nonprofit payout of the calendar year.
As a participating nonprofit, how can we retrieve payout information and donor detail?
What are the important campaign dates that nonprofits should be aware of?
Our Promise runs each year from September 1 – October 31. However, nonprofits should be aware of things that happen all year. Here’s a look:
January – Nonprofit certification opens for the following Fall campaign.
February – Certification for the Our Promise Campaign closes at the end of the month.
March – Campaign results are announced from the previous Fall campaign.
April – Approved nonprofit partners are solidified for the Fall campaign.
June – Sign up to participate in the Our Promise Kick-Off event held virtually on Sept. 1.
July - Preparation for the upcoming campaign season and your nonprofit should now be updated on our website.
September – The campaign officially begins on September 1. Register for the Our Promise Kick-Off event to watch live. Donors will be completing their epledge forms online – continue to promote Our Promise your organization to state employees.
November - The last day of the campaign is Nov. 12, 2021